(Newswire.net — May 14, 2020) — If your employees work on an hourly basis, you need to have a reliable record of hours of work and pending payments. Handling the task manually is an additional administrative burden for the organisation. The HR department should evaluate the best time and attendance systems using the specific criteria to ensure that you purchase the right system.
Many organizations with hourly workers know the importance of keeping an accurate record of the hours worked. This is the main reason most employers are exploring better workforce management systems. One of these systems is the time and attendance tracking. Here are some critical pointers when looking for an attendance system that gives feedback on the number of hours worked by differentiating overtime hours and normal rate working hours.
Clocks in and Out
For fair auditing purposes, the system should track the time an employee gets in and out of the premises. Calculating the number of hours for every employee reduces compliance concerns making it easier for the management to keep track of employee activities.
You don’t have to keep a manual record where your workers must sign in before they start their duties. Remember, manual processes can slow down workflow and negatively affect the overall productivity in your company.
Make Changes to Entries
What happens when an employee forgets to clock in or forgets to key in the lunch break time? A sound time management system should have an editing feature when an employee signs in for the first time in the day. The edit feature saves the HR department the time needed to create all edits sent through mail.
The good thing about the edit feature is the logging of all changes once they have been saved on the user interface. Generally, you should aim at acquiring a flexible system that can allow editing when necessary.
Geo-location Clock in or Clock Out
Another vital function is the ability of the attendance device to restrict clocking in or out to specific platforms remotely. For example, registers devices through a specific IP address or internet ports. The idea behind this is to prevent potential threats from people who want to access the system in restricted areas. The feature also acts as a security feature that improves compliance.
Shows Who Clocked in or Out in an Instant
Employers feel content when a visual representation of the people inside the premise when they issue commands to the system. Such logs are essential for organisations with a large number of employees, and the HR department will know who is present at a glance.
Payroll Integration
Payroll systems depend on the number of hours and the payment rate for different time schedules. If your system does the calculations automatically, then managing employee payments is easy. Once the HR department is sure of the accuracy in time and rate figures without inconsistencies, then integrating payroll is a possibility.
The automation of the time and attendance system streamlines employee management. As you prepare to take your system online, we hope that the five pointers above will help your organization. Boosting the level of efficiency in your company could mean the difference between productivity and losses. Getting the right time and attendance system is important to your company’s overall bottom line.