Essential Types of Software Every Business Needs

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( — January 14, 2022) — As soon as you start a business you’ll need to create and maintain a set of tools that you’ll need in order to keep the company operational and to deal with all the different types of tasks that go into it. Software solutions play a big part in it and a business owner should give them a lot of thought before deciding on the ones you’re going to use.

One of the ways to approach this is to go through your day-to-day work or the idea of it and map out all the different types of software that you’ll need to complete the work that your business does from start to finish.


Accounting is one thing that’s common to businesses of all sizes and all types. Everyone needs to pay taxes and they need an accounting solution to help them with that. It’s software that you need to choose carefully, and that’s where online review platforms such as Truely can help you.

It’s also rather important that you know what kind of business structure, income plans, and employment options you’re planning for since all of those will affect what kind of account software you need.


Dealing with payroll is one of the most important tasks you’ll have as a business owner. This includes all the expenses that are connected to payrolls such as taxes, bonuses, payslips, and many others. All of these take a lot of time and effort and choosing the right piece of software to help you with it can make you endlessly more productive.

Making sure that your employees are satisfied with the payroll process is also an essential feature to look for. Keep in mind that a good tool from the point of view of the employees isn’t always the same as the one that your accountant would choose.


Accounting and taxation are linked but they are not handled by the same software. It’s important therefore to find the tools that could be combined and used in cooperation when it comes to these two important tasks.

Taxation software also needs to be chosen with the help of the team that will use it. This includes the tax accountants and attorneys, but it can include the rest of your team that’s affected by the taxation decisions that the business makes.

Project Management Software

Organizing a project within your business is always a more complex task than you might have thought it may be. The software you choose to manage them can make all the difference and end up saving you quite a lot of money, both right away and in the long run.

The best way to go about choosing such software is to envision the project organization from start to finish and include everyone who needs to be involved in it. This will let you know what kind of features you’re looking for and what your needs are.

HR Software

There’s no asset a business can have that’s more important than the employees that make the company what it is. Getting to that stage and maintaining it, however, is one of the most difficult tasks you’ll have. An HR software that you choose for that purpose, therefore, needs to meet all your needs as well as those of the evolving business.

This includes hiring, dealing with managing time, and managing legal requirements when it comes to shifts and work hours. It should also allow you to have a meaningful review of these processes and therefore make changes in your HR practices accordingly.

Time Tracking

Time tracking is an especially important feature for a small business owner that’s involved in the day to day workflow of the business. It tracks exactly how your time is being spent and gives you an overview of how your day is spent. This data can help you structure your work and your time in a more effective and purposeful way.

It’s an invaluable tool for those who are looking for ways to put a price on their time. Knowing how much a particular task will take out of your day, gives you a chance to decide if it is worth doing it.

Customer Relationship Management

Customer management is often the most valuable form of advertising that a business can have. It’s the window through which the customers and clients see your business most often and most clearly and it needs to be maintained with great care. The most important feature of such software is the ability to review the processes and find patterns in them.

That way you’ll be able to draw lessons from the interactions that your business has with its customer, instead of just addressing issues one at a time, as they come up.

Business Communication

Many of the software solutions we’ve mentioned include business communication. However, it’s still important to have a tool that’s dedicated to it entirely. This will help you streamline this important part of your day-to-day activities and make it easier for everyone involved. The software also needs to help you trace the communication and make it transferable between different departments.

When it comes to important communication, it’s also essential that the software is able to keep it confidential and if needed encrypted. The software shouldn’t feel overwhelming and it should allow everyone to focus on the discussions that truly matter at the moment.

Payment Transactions

If your business is getting paid by customers directly, software that manages payments is one of the most important tools you could get. You need to allow a wide range of payment options, including the new and innovative ones. The software should also make the process simple, and streamlined.

There’s also a matter of making these payments as secure as they can be when it comes to both transfers and the personal data involved. This is key to keeping the reputation of your business clean and respected. There’s a wide range of options within these guidelines and sometimes it’s best to try out a few and see what works for you.