3 Tips to Efficient Employee Reimbursement Process

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(Newswire.net — April 15, 2020) — Dealing with employee reimbursement slips can be a nightmare for any HR executive. But it is just like any other human resources task, and by implementing just a few changes, you can manage it easily. When you have a set of rules defined for your reimbursement policy, the step itself becomes automated. Here are a few tips that can help you manage the employee reimbursement process efficiently:

Use An Online Form 

Instead of using those annoying little reimbursement slips, it is recommended that you customize an expense reimbursement form for your employees, you can find one of these forms on Betterflows, for instance. This will allow you to get rid of the slips and will help you organize the reimbursement claims efficiently. Once the form is filled, the HR can give it a look from their laptop and can send it directly to the finance department with just a single click. 

State the Policy

It is very important to have a clear policy for your employee reimbursement form. You need to define what expenses are eligible for reimbursement and up to what extent they can be reimbursed. This allows you to clear any confusion that the employee may have had. Having a policy also makes sure that you do not have to deal with any extra forms, and it makes it much easier for you to deny or approve the reimbursement requests.

Automate The Process

When there is a process that is following a specific policy and a set of rules, a lot of tasks become standard and repetitive. For example, an employee has filled the reimbursement form online, and you want to notify them with an email that their request has been approved. Instead of wasting time on writing emails for every employee separately, you can use an automated email process that will allow you to send the email directly once the request has been approved. For this, you can either use automation software or an email automation service.