(Newswire.net — January 27, 2022) — There are now over 40 nations represented by OpenPeppol members (31 in Europe, Australia, Canada, Japan, Mexico, New Zealand, Singapore, and the U.S.)
The PEPPOL protocol allows European businesses to easily exchange documents across borders. It enables the uniformity of document interchange throughout the continent, unlike any other system in the world.
PEPPOL’s European members are limited to the United Kingdom, Germany, and France. France There is two countries: Spain and Poland. Italy, the Netherlands, Denmark, Finland, and Belgium are among the countries represented. Iceland Austria PEPPOL members in the European Union comprise just a few nations, notably Greece and Portugal.
What Countries Exchange Electronic Invoices through PEPPOL
The United Kingdom is a member of the European Union.
According to the rule, electronic document interchange between the British health system and its providers must be standardized and use access points connected to the PEPPOL network.
France
The French government is implementing an electronic invoicing system through the Chorus Pro website. The system will be divided into two components, one of which will be PEPPOL.
Denmark and Scandinavia
Denmark and the Scandinavian countries were early adopters of electronic invoicing in the European Union.
Even before any European legislation was enacted, Nordic and Scandinavian nations were among the first to embrace electronic invoicing with their public institutions.
A PEPPOL-compliant electronic invoicing system enables overseas providers to connect electronically with Danish government agencies.
Austria
The Austrian government can now receive official documents via a PEPPOL Access point.
Italy
The PEPPOL system for public contract transactions has been implemented in a number of Italian regions and can be accessed here.
Belgium
In Belgium, invoices can be transmitted electronically using the PEPPOL network.
Singapore
For the first time, PEPPOL now includes nations outside of Europe. The PEPPOL network has been chosen for electronic invoicing in Singapore. Certified service providers began supplying connection solutions and electronic invoicing to clients in January 2019, and consumers began receiving electronic billing and access points. The Singaporean government aimed to boost competitiveness and B2B digitalization by entering a global market.
Australia and New Zealand
Australia and New Zealand declared their initial endorsement for the PEPPOL framework for electronic invoicing in February 2019.
Both countries established their own PEPPOL administrations in October of this year and are attempting to foster an atmosphere that promotes free and fair trade.
The economies of the two countries have advanced in their digitalization and globalization by relying on internet trade.
According to a statement issued by the Japan EIPA (Electronic Invoicing Promotion Association), the organization intends to examine the PEPPOL standard and develop a new Japanese standard for electronic invoicing.
The EIPA also requests that the government establish a structure to teach and encourage the usage of electronic invoicing in enterprises. Firms will be able to achieve the criteria more easily if they can speed up the process as a consequence of their success.
Until October 2022, businesses are recommended to use PEPPOL-compliant electronic invoicing software.
Norway
Norway’s governmental entities have demanded electronic invoicing from their vendors since July 2012 due to their existing PEPPOL-compliant system.
Since November 2014, the PEPPOL network has made public contracts and procurement in Sweden easier. It was once voluntary, but on January 1, 2018, it became mandatory.
Ireland
Because Ireland lacks an alternate network for exchanging electronic invoices, public sector organizations must rely on the PEPPOL system.
The Netherlands
From January 2017, all suppliers to the public sector in the Netherlands must generate invoices in the PEPPOL format.
The United States
The United States has begun piloting a prototype program based on PEPPOL. The Business Payment Coalition (BPC) has set out to standardize the process of sharing electronic documents on a national and worldwide scale.
Despite the fact that the Peppol network was initially designed to facilitate transactions between businesses and government institutions (B2G) as well as the government and the general public (G2C), the goal of this project is to enable the transmission and receipt of electronic invoices between businesses (B2B) (G2C).
Pros and Cons of the PEPPOL network
There are several clear benefits of using computerized invoicing:
It’s a piece of cake.
Electronic invoices are typically received quickly by the recipient, as opposed to waiting several days for paper invoices to arrive. As a consequence, payment processing can be completed more quickly.
It’s very safe to do so.
All data must be encrypted for safe electronic invoicing systems. As a consequence, all applicable rules, including GDPR, may be satisfied.
It is not prohibitively pricey.
When compared to paper bills, you could anticipate saving between 80% and 100% on postal costs. Thanks to e-invoicing, automated processes also save a substantial amount of time.
Become a go-to source for the government.
Electronic invoicing standards might vary greatly amongst businesses, and there are several choices available. If you are a service provider to the public sector in an EU Member State, you must meet one standard: PEPPOL, which is an official European Union standard (EU).
The European Union requires that all public entities in the EU be able to receive electronic invoices that adhere to the PEPPOL standard. The PEPPOL standard allows invoices to be electronically transmitted to state and local governments, as well as other EU public sector institutions.
If you presently provide the government, you may have already been requested to submit your invoices online. If you utilize the PEPPOL standard, you may always meet this criterion. You’ll be one step ahead of your competition if they haven’t yet implemented PEPPOL.
Obtain the approval of others.
Data security is becoming increasingly critical across the world. As part of this, you must follow specific criteria when processing data connected to the companies with which you do business.
Invoices frequently include sensitive information that must be kept out of the wrong hands. As a result, building a secure network for electronic invoice delivery is critical.
When the PEPPOL network was created, security was a primary consideration. To prevent unwanted access, all information provided via a PEPPOL invoice is scrambled.
If you issue electronic invoices using the PEPPOL standard, you may be confident that you are fully compliant with EU e-invoicing rules.
Avoid having to pay expensive roaming costs
A large number of persons are frequently involved in the process of exchanging electronic invoices among business owners. There is, of course, a sender and a receiver, but the invoice may go from one business to another via multiple middlemen.
The intermediates also perform other functions that we will not discuss here. It is vital that they often charge for their transportation services. When you use your smartphone to make calls or transmit data in areas where your major telecoms network does not provide service, you may face expensive roaming charges.
The PEPPOL network operates according to its own set of rules and regulations. This time, both the sender and the recipient must pay the agreed-upon fee to their respective network providers (also known as a “PEPPOL Access Point”). To put it another way, you will not be charged for roaming costs while switching networks.
CONS
Testing, testing, and more testing are required for VAN services.
Prior to coming live, new VAN services are often subjected to both internal and external end-to-end testing.
Despite the fact that this approach is well-established and beneficial for operators, it is not required by the Peppol network. While testing connectivity between your system and your Peppol Access Point may be necessary in some cases, testing connectivity inside the Peppol network is not.
Each Peppol-enabled firm will be able to get e-invoices quickly using Peppol BIS Billing 3. All you need to get started is a Peppol ID.